Job in Bordeaux - Administrative Assistant

All Interested Candidates


LENGTH OF APPOINTMENT: To Cover Leave until May 2016.

This appointment may be extended until the return of the employee.


PC-7116 Administrative Assistant, FSN-7, FP-7*


January 5, 2016


January 19, 2016


Full-time: 40 hours/week for Not Ordinarily Residents

Full-time: 35 hours/week for Ordinarily Residents


Not Ordinarily Resident: FP-7 (Final salary will be confirmed by Washington based on applicants’ qualifications and prior work experience**).

Ordinarily Resident: € 33.947,00 gross p.a. (starting salary)

* Actual grade and salary will be based on the qualifications of the applicant

** Overseas Comparability Pay will apply if an FMA appointment

The American Presence Post (APP) in Bordeaux, France is seeking eligible and qualified applicants for the temporary position of Administrative Assistant.


The incumbent serves as the primary administrative assistant supporting the Principal Officer and APP staff and performing many aspects of the post's administration including financial management, general services, facilities maintenance, procurement and shipping. In addition, the incumbent serves to assist the Principal Officer with organizing public affairs outreach and events, and serves as the liaison to the Embassy Public Affairs Section for administrative purposes.

FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office (



1) Applicants are required to submit their DS-174 form(s) in English and French if a position is advertised with an English and French Language Level of 3/3 or higher (standard resumes are no longer accepted).

2) Applicants are required to submit the proof of the required education level.

3) Applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Items 1-5 are all required.

1. Education:

At least two years of post-secondary diploma in administration or management is required.

2. Prior Work Experience:

A minimum of two years’ experience in administrative operations, including organizing events, in an international corporate or institutional environment is required.

3. Language proficiency (These may be tested):

English (W-R-S), Level-3 – Good Working Knowledge is required.

French (W-R-S), Level-4 – Fluency is required.

4. Knowledge (These may be tested):

Familiarity with financial, general services, procurement and shipping regulations is required.

A good knowledge of Word, Excel and Outlook is required.

Familiarity with cultural, educational and social institutions of the public and private sectors throughout the consular district is required.

Standard American and French correspondence procedures is required.

5. Skills and abilities (These may be tested):

Excellent interpersonal skills are required.

Excellent organizational skills are required.

Ability to work in a sensitive diplomatic environment.

Microsoft Office fluency and good typing skills are required.

Ability to work on multiple tasks simultaneously.

Ability to handle routine correspondence, callers, e-mails, visitors and scheduling matters on own initiative.

Ability to work with numbers for basic accounting purposes.


When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that

these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.


(1) USEFM who is ALSO a preference-eligible U.S. Veteran

(2) USEFM OR a preference-eligible U.S. Veteran

(3) FS on LWOP


1. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

2. Current Ordinarily Resident employees serving a probationary period are not eligible to apply. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply within the first 90 calendar days of their appointment, unless currently hired into a position with a “When Actually Employed” (WAE) work schedule.


Interested applicants for this position must submit the following or the application package will not be considered.

  1. Applicants who claim EFM or MOH status must include in the cover letter accompanying their application that they are claiming EFM/MOH status, their present nationality, and name and employing section/agency of their sponsoring family member.

  2. 2. Applicants are required to submit their signed DS-174 form(s) in English and French if a position is advertised with an English and French Language Level of 3/3 or higher (standard resumes are no longer accepted).

  1. 3. Applicants are required to submit their cover letter in English and French if a position is advertised with an English and French Language Level of 3/3 or higher.

  2. 4. Proof of the required education level.

  3. Any other documentation (e.g., essays, certificates, awards, driver license) that addresses the qualification requirements of the position as listed above.

  4. IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).


Human Resources Office Jerome and Lucie

Mailing Address:

Please send your application only by email.